Managing student information

The Manage Students section of e-asTTle has four main functions.

1. Accessing results and targets for individual students so you can:
   1. get a summary of a student’s results across all their tests, at previous and current schools
   2. get and view targets for students.
2. Finding and resetting students’ usernames and passwords.
3. Managing student demographic information manually.
4. Managing group information manually.

Importing students – step-by-step guide for importing student and group data into e-asTTle.

In most schools, managing demographic and group information is done via an import from the Student Management system, rather than manually on the Manage Students screens. Some functions in the Manage Students are only available to e-asTTle administrators.

Not sure if you are an administrator? Check if you have an Import button on your left menu. If you do, you have been set up as an e-asTTle administrator.

Adding new students manually

1. Select "Manage Students" from the left menu.
2. Select the "Add New Student" link.
3. Enter Student Details. The red asterisk indicates mandatory fields.
4. To add the student to an existing group:
   1. select a group from the "Groups" drop-down 
   2. click "Add Student to Group".
5. Select "Save".

The Student Details fields

A brief explanation of the student detail fields.

SMS ID

Student’s unique ID from the school’s student management system.

NSN ID

Student’s unique national ID.

National Student Number (NSN): for schools - Ministry of Education page that has information about the NSN such as how to access and use the system.

While this field can be left blank if you do not have these details, it is strongly recommended this be added in.

Primary Ethnicity

Primary ethnic group the student identifies with.

Second Ethnicity

Second ethnic group the student identifies with (optional).

asTTle Ethnicity

Derived from the ethnicity value(s) you enter.

Statistics New Zealand rules are used to produce one of four primary ethnicities – NZ European, Māori, Pacific, Other.

This is used for reporting purposes.

Year Level

The level your student will be reported against. As of 2014, this is the student’s current/instructional year level.

Language at home

Primary language your student speaks at home (optional).

Viewing, Changing, and Deleting students

All teachers can view student details. 

Only an administrator can edit and delete students using the following steps.

1. Select "Manage Existing Students".
2. Enter student name or use appropriate drop-downs to search for your student.
3. Select "Search".
4. Tick the check-box next to a student. 
   1. You may need to scroll down to find your student.
   2. To view more students on the screen click "Hide filters" on the green "Filter Options" banner.
5. Select "View" to see Student Details, "Change" to edit, or "Delete" to remove students.

If you selected "Change", you should:

1. edit details you wish to change.
2. select "Save".

If you selected "Delete", you should:

1. tick check-boxes next to student(s). You can delete multiple students at one time.
2. select "Delete".
3. a prompt will appear. Select "OK" to confirm, otherwise select "Cancel".

Viewing student details

The Groups section lists all the groups your student currently belongs to. The group type will also display.

Most types are MEMBER_GROUPS. These are standard groups that came from your SMS.

You may also see GROUP_GROUPS – these are supergroups also known as "groups of groups".

Security Details 

Security Details fields refer to the following.

Username

The name the student enters in the User Name field when logging into the e-asTTle student website.

Password

If the student has not logged in yet, the school-wide password displays

Once the student has changed their password, "******" displays to indicate the password has been changed.

Password Status

Tells you the status of your student’s account.

If the account is locked or the password has expired the status will display as “Please reset Password”.

Resetting student passwords – has information about how to unlock an account.

Login Attempts

Lists last ten times the student attempted to log into the student website

Edit to student's name

If you edit a student’s name, their username may be updated. If this happens, a pop-up message will appear to inform you of their new username, and the student’s password will be reset to “password”.

Generating usernames

Once a student has been created in e-asTTle (either manually or via import), this student will automatically be assigned a username. Your student will need to enter the username when logging in to the student website.

The rules used to create a username are:

• first letter of first name.
• first three letters of second name. 
• three numbers.

For example, Charlotte Tu’inukuafe would be username: ctui001. 

If only one or two letters of the last name are available, use those only. For example, Susan Li would be sli001.

The next student with a first name starting in "C" and first three letters of last name "Tui" would be ctui002.

Related information

 

• Resetting student passwords
• Printing student login cards
• Students' Password Status

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